Location: Remote, LatAm
Employment Type: Hourly with potential for full-time
Salary: skilled-based paid

Job Overview:

Scalero is looking for a detail-oriented and organized Virtual Assistant to handle various administrative tasks. This position will start on an hourly basis with the possibility of moving to a full-time role based on performance and business needs. Key tasks include contract management, invoicing, payment management, and coordinating with our accountant.

Key responsibilities:

• Contract Management: Create, manage, and organize contracts, ensuring timely renewals.

• Invoicing: Prepare, send, track, and record client invoices.

• Payment Management: Process and reconcile payments, addressing discrepancies.

• Communications: work directly with our accounting team to reconcile unknown expenses and sales.

• Prospect replies: manage the inbox for inbound and outbound prospects in partnership with Co-CEO’s

• Marketing: work on various marketing tasks, including social media posts, blog management, and website content updates.

Qualifications:

• 2+ years of experience as a VA or in a similar administrative role.

• Understanding of contract management, invoicing, and payment processes.

• Familiarity with basic accounting principles.

• High school diploma or equivalent; additional certification as a VA is a plus.

• Knowledge of financial software.

Skills | Tools:

• Microsoft Office Suite

• Invoicing software (e.g., QuickBooks, FreshBooks, Stripe)

• Communication tools: Slack

• Project management tools: Notion

• Familiarity with OpenAI and other AI tools is a plus